Meetings, agendas and minutes

Coronavirus: Council and Committee Meetings

We have had to cancel or postpone a number of committee meetings until further notice as we want to ensure you stay safe and remain inside to help prevent the spread of the virus in accordance with Government directives and guidance from Public Health England.

The Government has now given councils new powers to hold meetings ‘virtually’ using video or telephone-conferencing technology. We are keen to do this but ensure openness and transparency.

The council's decision-making meetings are currently being held remotely. Cabinet held its first fully virtual meeting on Tuesday 7 April. If you wish to attend the open session of any of these meetings, please contact the clerk of the committee (listed on the meeting page and the agenda) for a link to watch the meeting.

Residents and ward councillors can keep track of upcoming meetings via the Calendar of Meetings and for upcoming key decisions via the Forward Plan.

This section allows you to access papers and decisions from council meetings, including agendas, reports and minutes.

Agendas are the documents that give those attending meetings prior notice of what is being discussed. Agendas also give all the relevant details of when and where the meetings take place and who attends. Normally they have reports attached.

Reports are documents that have been prepared for a meeting to consider a particular course of action or to provide an update. They set out the reasons for any recommended course of action. Information will include legal advice, financial implications and other relevant issues.

Minutes are the formal record of what was decided at the meeting. They also tell you who was present.

April 2020: The council's decision-making meetings are currently being held remotely. If you wish to attend the open session of any of these meetings, please contact the clerk of the committee (listed on the meeting page and the agenda) for a link to watch the meeting.

Some council meetings are shared online. These can be found on the Council's YouTube channel. The guidelines for filming or recording council meetings are available as part of our document library.

You can find out more about how the council works and takes decisions, The Mayor and how you can ask a question or take a deputation or submit a petition to a meeting.

You can also access committee meeting information via an app for android and apple tablet devices. In the Apple App Store or Google Marketplace just search for Modern Gov, or click on the links below Apple App Store or Google Marketplace (for android). We have also developed some tips: Click here for guidance.