Agenda and draft minutes

Cabinet
Tuesday 12 March 2019 4.00 pm

Venue: Ground Floor Meeting Room G02C - 160 Tooley Street, London SE1 2QH

Contact: Paula Thornton  Phone: 020 7525 4395 Email:  paula.thornton@southwark.gov.uk

Items
No. Item

1.

Apologies

    To receive any apologies for absence.

    Minutes:

    Apologies for lateness were received from Councillors Evelyn Akoto and Peter John.

     

    Councillor Rebecca Lury, deputy leader and cabinet member for culture, leisure, equalities and communities chaired the meeting until the leader arrived.

2.

Notification of any items of Business which the Chair Deems Urgent

    In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting.

    Minutes:

    The chair gave notice of the following late item:

     

    Item 18: Impact of Brexit on Southwark: Progress Report

     

    Reasons for urgency and lateness will be specified in the relevant minute.

3.

Notice of Intention to conduct business in a closed meeting, and any representations received

4.

Disclosure of Interests and Dispensations

    Members to declare any interests and dispensations in respect of any item of business to be considered at this meeting.

    Minutes:

    Councillor Johnson Situ declared a non-pecuniary interest in respect of Item 9: Aylesbury Regeneration Programme Moving Forward as he is a board member of the Creation Trust.

5.

Public Question Time (15 Minutes)

    To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. The deadline for the receipt of a public question is midnight Wednesday 6 March 2019.

    Minutes:

    There were no public questions.

6.

Minutes

7.

Deputation Requests

8.

Southwark Great Estates Programme Paper Two - Estate Improvement Plans

9.

Aylesbury Regeneration Programme Moving Forward

Chair of the Meeting

The Leader arrived at 4.26pm and took the chair of the meeting.

10.

Faith Strategy

    To adopt the vision for the council’s future relationships with faith organisations working in the borough.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That it be noted that many of the values and ethos that underpin our faith organisations are shared with Southwark’s values such as treating every resident as if they are a member of your own family, and working for everyone to realise their own potential. This shared ethos offers a positive foundation for working closely together on the issues that matter most to both the council and faith organisations.

     

    2.  That the important role that many faith organisations play in shaping our neighbourhoods, promoting good community relations and supporting our residents be noted. In particular, Pecan provides a borough wide food bank, Robes project supports the homeless and Copplestone Centre which hosts the day centre for asylum seekers. In addition there are many smaller projects offering help and support to families, young people, and older people and quietly but steadily and consistently in times when many services have been forced to reduce the support they offer. We are thankful for the investment and commitment the variety of faith organisations make in our communities and the ways they already work together through a range of self supporting networks to achieve more.

     

    3.  That the following vision for our future relationship with faith organisations working in the borough be adopted:

     

    We see Southwark as a place where the involvement of faith groups in the delivery of services and social action on an equal basis with other groups is welcomed, encouraged and supported. The voice, participation and solutions that faith communities bring are important, and our engagement with faith communities should enable them to deliver these benefits for everyone in the borough. We will achieve this through:

     

    ·  Building relationships and trust with faith groups

     

    ·  Ensuring that our faith communities and organisations are targeted in our engagement activities and that the experiences of faith group members and the challenges they face are considered in the development of services and policy

     

    ·  Encouraging faith groups and their members to be involved in the reshaping and redesign of local services and places

     

    ·  Developing partnership working to deliver key policies and delivery of improved outcomes for residents

     

    ·  Supporting faith organisations to play an active role in the civic life of the borough through improved communication, and access to opportunities

     

    ·  Sharing training and learning opportunities between faith communities and the council

     

    ·  Providing equal treatment with non faith community and voluntary sector organisations in access to funding opportunities offered by the council.

     

    4.  That it be noted that improved communication is a key facilitator of breaking down the barriers to engagement and relationship building, accessing services for congregation members and supporting faith organisations to develop their social action projects.  To address this, that it be agreed that the council hosts two conferences a year bringing together council staff, faith groups and community sector organisations to act together to deliver the vision.

     

    5.  That the council will work in ways that are respectful, patient, transparent, empathetic and open so we are able to foster better understanding. Ways  ...  view the full minutes text for item 10.

11.

Free Primary School visits to the Theatre Programme

12.

Introduce Water Fountains throughout Southwark

13.

Gateway 1 - Procurement Strategy Approval Main Contractor Procurement: Albion New Homes

    To approve the procurement strategy for a two stage design and build contract through the Notting Hill Genesis (NHG) framework for the construction of the Albion new homes schemes.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the procurement strategy outlined in the report for a two stage design and build contract through the Notting Hill Genesis (NHG) framework, for the construction of the Albion new homes schemes (consisting of two sites - the former Albion Civic Centre and former Albion Primary School) for an anticipated period of 32 months commencing on 30 July 2019, at an estimated contract value of £22m, which includes the cost of the first stage tender process (pre-construction services agreement - PCSA) at an estimated value of £1.1m  be approved.

     

    2.  That it be noted that that the award of the pre-construction services agreement (PCSA) will be approved as set out in paragraph 34 of the report by the relevant chief officer in accordance with contract standing orders and in consultation with the cabinet member for social regeneration, great estates and new council homes.

     

    3.  That the delegation of the award decision in the gateway 2 reports for the main works contract to the strategic director of housing and modernisation in consultation with the cabinet member for social regeneration, great estates and new council homes for the reasons noted in paragraph 37 of the report be approved.

     

    4.  That it be noted that the original procurement strategy agreed by cabinet on 5 October 2015 in relation to these sites, identified as part of lot A2 within the Southwark Regeneration in Partnership Programme (SRPP) did not proceed as further detailed in paragraphs 6 and 7 of the report. Therefore, the recommended procurement strategy outlined in the report will replace the original procurement.

14.

Gateway 1 - Procurement Strategy Approval Main Contractor Procurement: Cator Street 2

    To approve the procurement strategy for a two stage design and build contractor for the construction of Cator Street 2. 

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the procurement strategy outlined in the report for a two stage design and build contract for the construction of Cator Street 2, comprising of extra care (flexi-care) housing, a day centre and community information hub at an estimated contract value of £19.8m for an anticipated period of 22 months commencing in November 2019 be approved.

     

    2.  That it be noted that the award of the pre-construction services agreement (PCSA), for an estimated £150,000, will be approved as set out in paragraph 28 of the report by the relevant chief officer in accordance with contract standing orders and in consultation with the relevant cabinet member.

     

    3.  That the delegation of the award decision in the gateway 2 report for the main works contract to the strategic director of housing and modernisation in consultation with the cabinet member for social regeneration, great estates and new council homes for the reasons noted in paragraph 31 of the report be approved.

15.

Walworth Town Hall Investment Proposal

    To approve the preferred bidder for the Walworth Town Hall complex investment project.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That General Projects be approved as the preferred bidder for the Walworth Town Hall complex investment project.

     

    2.  That the council enter into an Agreement for Lease with General Projects to facilitate the preparation of planning and listed building applications for the scheme based on the concept set out in paragraph 32 of the report and subsequently to carry out the approved works.

     

    3.  That the director of regeneration (in consultation with the cabinet member for growth development and planning) be asked to confirm that the proposals satisfy the requirements of paragraph 32 of the report before the planning and listed building applications are submitted to the local planning authority for determination.

     

    4.  That following satisfactory completion of the scheme in accordance with the Agreement for Lease a new lease be granted in accordance with the principal terms set out in paragraph 8 of the closed version of the report and substantially in paragraph 47 of the open report and authority be given to the director of regeneration to approve detailed terms.

     

    5.  That a grant of £2million be made to the preferred bidder on terms to be agreed in the agreement to lease. The principal purpose of these funds is to support the restoration of the designated community, arts and culture space.

     

    6.  That officers prepare a further report for cabinet within 12 months on the dedicated community/arts/culture space in the ground floor of the former Newington Library which will address:

     

    a)  a vision for the community, arts and culture space which meets the needs of the diverse Southwark population to be developed in consultation with stakeholders, community and General Projects

     

    b)  options for an operational model which can deliver on the council’s commitment for community involvement in the management of the space.

     

    7.  That it be noted that the community, arts and culture provision within the Walworth Town Hall and new Walworth Library and Southwark Heritage centre combine to deliver 939m2 of publically accessible space which exceeds the pre-fire figure of 650m2 (these figures are based on current available information). This equates to a 44% increase of publically accessible space.

16.

585 - 589 Old Kent Road - Acquisition of Site to Deliver New Council Housing

17.

Land adjoining the Hollington Club at 56-60 Comber Grove SE5

    To confirm that the land is no longer required for those purposes which they are currently held and to approve the appropriation of the land to planning purposes.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the land shown edged in black on the OS plan at Appendix 1 of the report that is currently held for housing purposes be confirmed as no longer required for those purposes and that the appropriation of the land to planning purposes following the grant of planning permission to facilitate the carrying out of the development proposals in accordance with section 226 of the Town and Country Planning Act 1990 and sections 122(1) and 122 (2A) of the Local Government Act 1972 be approved.

     

    2.  That the sale of the land amounting to approximately 200 sq. m shown edged in black on the OS plan at Appendix 1 of the report to the adjoining owner of 56-60 Comber Grove SE5 be approved and that the capital receipt that will be generated by it be noted.

     

    3.  That  following completion of appropriation of the land described at paragraph 1 of the report, the land shown edged in black at Appendix 1 of the report be sold freehold to facilitate the carrying out of development proposals for the area in accordance with section 233 of the Town and Country Planning Act 1990.

     

    4.  That the director of regeneration be authorised to negotiate and agree terms for a successful sale of the land shown edged in black on the OS plan at Appendix 1 of the report with the adjoining land owner of 56-60 Comber Grove SE5 and its development partner.

     

    5.  That the formal, extensive consultation that has been undertaken by the adjoining land owner of 56-60 Comber Grove SE5 and its development partner with key stakeholders, including residents and in consultation with ward members throughout the design development be noted and that the resident engagement carried out by the council to comply with its statutory requirements under section 105 of the Housing Act 1985 also be noted.

18.

Impact of Brexit on Southwark - Progress Report

    To note progress on the work arising from the recommendations of the Southwark Brexit Panel adopted by cabinet in January 2019.

    Supporting documents:

    Minutes:

    The report had not been circulated five clear days in advance of the meeting. The chair agreed to accept the report as urgent as cabinet had requested a progress report on Brexit impact and preparedness. Given the current date of the UK withdrawal from the EU is planned for 29 March 2019, the next available cabinet would have  been too late to consider a progress report ahead of Brexit itself.

     

    RESOLVED:

     

    1.  That progress on work following adoption of the recommendations from the Southwark Brexit Panel in January 2019 be noted.

     

    2.  That a progress report be brought to the next cabinet meeting.

Exclusion of the Press and Public

That the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in category 3 of paragraph 10.4 of the access to information procedure rules of the Southwark Constitution.

 

The following is a summary of the decisions taken in the closed part of the meeting.

19.

Walworth Town Hall Investment Proposal

Minutes:

The cabinet considered the closed information relating to this item. Please see item 15 for the decision.

20.

585 - 589 Old Kent Road - Acquisition of Site to Deliver New Council Housing

Minutes:

The cabinet considered the closed information relating to this item. Please see item 16 for the decision.

21.

Land adjoining the Hollington Club at 56-60 Comber Grove SE5

Minutes:

The cabinet considered the closed information relating to this item. Please see item 17 for the decision.