Agenda and minutes

Audit, Governance and Standards Committee
Tuesday 16 July 2019 6.30 pm

Venue: Ground Floor Meeting Room G01A - 160 Tooley Street, London SE1 2QH. View directions

Contact: Virginia Wynn-Jones  Email: virginia.wynn-jones@southwark.gov.uk

Items
No. Item

1.

Apologies for absence

2.

Confirmation of voting members

3.

Notification of any items of business which the chair deems urgent

    In special circumstances, an item of business may be added to an agenda within five clear days of the meeting.

    Minutes:

    The chair agreed to accept item 10: 2018-19 Statement of Accounts for Southwark Council and item 11: Audit findings report (ISA 260) - including pension fund as late and urgent.

4.

Disclosure of interests and dispensations

5.

Minutes

6.

Governance Conversation: Strategic Director of Place and Wellbeing

    Professor Kevin Fenton to bring a verbal update to the committee for discussion.

    Minutes:

    Professor Kevin Fenton, strategic director of place and wellbeing, outlined the governance structures of the department to the committee.  The committee had questions for the strategic director.

     

    The strategic director confirmed that if members had further questions, he would welcome them by email to kevin.fenton@southwark.gov.uk.

7.

BDO Internal audit progress report

8.

BDO Internal Audit Annual Report and Annual Statement of Assurance

9.

Annual Governance Statement 2018-19

10.

2018-19 Statement of Accounts for Southwark Council

    Incorporating Item 11: Audit findings report (ISA 260) - including pensions fund.

    Supporting documents:

    Minutes:

    This item was heard with item 11 Audit findings report (ISA 260) - including pension fund.  Officers introduced the report.  Members had questions of the officers.

     

    Officers undertook to refer the educational healthcare plans/high needs budget issues to overview and scrutiny committee for their consideration.

     

    Members noted that the strategic director of children’s and adults’ services is scheduled to attend the audit, governance and standards committee in February 2020, and that they will be able to raise the issue there.

     

    The audit, governance and standards committee and Duncan Whitfield thanked Grant Thornton and their team for their support, help and challenge throughout the year.

     

    RESOLVED:

     

    1.  That the audit, governance and standards committee:

     

    a)  considered the matters raised in Grant Thornton’s audit findings report for 2018-19 (Appendix A of the report) before approval of the council’s accounts

     

    b)  noted the adjustments to the accounts as set out on page 24 of the audit findings report

     

    c)  approved the council’s letter of representation set out at Appendix B of the report

     

    d)  considered the matters raised in the pension fund audit findings report 2018-19 (Appendix C of the report) prior to approval of the pension fund statement of accounts

     

    e)  noted the adjustments to the pension fund statement of accounts as set out in page 12 of the audit findings report

     

    f)  approved the pension fund letter of representation set out at Appendix D of the report

     

    g)  approved the Statement of Accounts 2018-19 (Appendix E of the report), subject to any final changes required by the conclusion of the audit, being delegated to the Strategic Director of Finance and Governance in consultation with the chair of audit, governance and standards committee.

11.

Audit findings reports (ISA 260) - including pension fund)

12.

Review of Local Government Ethical Standards by Committee on Standards

13.

In-year review of the work programme for 2019-20 - July

    Supporting documents:

    Minutes:

    The report was discussed.

     

    Officers undertook to ensure the audit, governance and standards committee are briefed on the following themes:

     

    ·  Regeneration/Housing: September 2019

    ·  Asset Management: September 2019

    ·  ICT update: November 2019

    ·  Schools performance and budgets: February 2020

     

    RESOLVED:

     

    1.  That the audit, governance and standards committee considered the proposed draft work programme for 2019-20 and whether they would wish to make amendments to arrangements as set out in paragraph 4 of this report, or in respect of any other matters.

     

    2.  That the audit, governance and standards committee, subject to any requested changes, agreed the work programme for 2019-20 set out in Appendix 2 of the report.