Agenda and draft minutes

Audit, Governance and Standards Committee
Wednesday 5 June 2019 7.00 pm

Venue: Ground Floor Meeting Room G02A - 160 Tooley Street, London SE1 2QH. View directions

Contact: Virginia Wynn-Jones  Email: virginia.wynn-jones@southwark.gov.uk

Items
No. Item

1.

Apologies for absence

2.

Confirmation of voting members

3.

Notification of any items of business which the chair deems urgent

4.

Disclosure of interests and dispensations

5.

Minutes

6.

BDO Internal audit progress report

7.

Draft Annual Governance Statement 2018-19

8.

Draft Statement of Accounts

    This item will be circulated as late and urgent.

    Supporting documents:

    Minutes:

    This item was accepted as late and urgent by the chair.  As the deadline for the final draft accounts was 31 May 2019, this was after the dispatch of the audit, governance and standards committee agenda. 

     

    The audit, governance and standards committee are presented with the draft statement of accounts at the earliest possible date, in order that they can have as long as possible to review them before the final statement of accounts are presented to them in July 2019 for agreement.  This is the only meeting able to accept the draft statement of accounts.

     

    Officers introduced the report.  Members had questions for the officers.

     

    Duncan Whitfield confirmed that all members of the audit, governance and standards committee are encouraged to send him any queries or feedback they have on this via email to duncan.whitfield@southwark.gov.uk. 

     

    RESOLVED:

     

    1.  That the audit, governance and standards committee noted Grant Thornton’s report on informing the audit risk assessment for Southwark Council and the Pension Fund (appendix 1 of the report), including the management comments, and considered whether these responses are consistent with its understanding, and whether there are any further comments it wishes to make.

     

    2.  That the audit, governance and standards committee considered the draft statement of accounts for 2018-19 (appendix 2 of the report).

9.

Formation of audit, governance and standards sub-committees for 2019-20

10.

Draft work programme for 2019-20

    Supporting documents:

    Minutes:

    Duncan Whitfield undertook to meet with the chair of the committee to create a short list of questions which will be provided to strategic directors before they attend meetings, to help frame the discussion on corporate governance. 

     

    RESOLVED:

     

    1.  That the audit, governance and standards committee considered the proposed draft work programme for 2019-20 and whether they would wish to make amendments to arrangements as set out in paragraphs 8 and 9 of the report, or in respect of any other matters.

     

    The committee agreed that reports and items relating to the governance of the below issues be added to the committee's work plan:

     

    ·  Strategic directors on departmental governance (each meeting)

    ·  Brexit risk management (July 2019)

    ·  Regeneration/Housing (date to be confirmed)

    ·  Asset Management (date to be confirmed)

    ·  Schools performance and budgets (date to be confirmed)

    ·  ICT update (date to be confirmed)

    ·  Going concerns (February 2020).

     

    2.  That the audit, governance and standards committee, subject to the requested changes, agreed the work programme for 2019-20 set out in Appendix 2 of the report.