Agenda and minutes

Audit, Governance and Standards Committee
Wednesday 6 June 2018 7.00 pm

Venue: Ground Floor Meeting Room G02A - 160 Tooley Street, London SE1 2QH. View directions

Contact: Virginia Wynn-Jones  Email: virginia.wynn-jones@southwark.gov.uk

Items
No. Item

1.

Apologies for absence

2.

Confirmation of voting members

3.

Notification of any items of business which the chair deems urgent

4.

Disclosure of interests and dispensations

5.

Minutes

6.

Report on retrospective contract-related decision: Keppel Row Environmental Improvements

7.

Audit plans (including pension fund) and audit risk assessment

    Grant Thornton will present an verbal update.  The most recent update is available at Items 8 and 10 of 19 February 2018:

    http://moderngov.southwark.gov.uk/ieListDocuments.aspx?CId=428&MId=5728&Ver=4

    Minutes:

    The internal auditors verbally updated the meeting.  Members had questions for the internal auditors.

8.

Operational use of the Regulation of Investigatory Powers Act 2000

9.

Review of member officer protocol and communications protocol

    Norman Coombe, head of governance team (legal and democratic services) will present a verbal update.

    Minutes:

    Officers verbally updated the meeting.  Members had questions for the officers.

     

    Officers noted the committee's recommendation that the member officer protocol refer to officer interactions with ward members as separate to committee chairs and cabinet member roles.

10.

Progress report on the work of internal audit

11.

Draft Annual Governance Statement 2017-18

12.

Draft statement of accounts 2017-18

13.

In year review of work programme 2018-19: June 2018

    Supporting documents:

    Minutes:

    Officers introduced the report.  Members had questions for the officers.

     

    Further suggestions for future governance topics included:

     

    ·  Equality impact assessment, including use of sub-contractors

    ·  IT (after November 2018, when the audit recommendations should have been implemented)

     

    RESOLVED:

     

    1.  That the proposed revised work programme for 2018-19 be considered, and that the governance topic of "The council's procurement policy and how it is implemented" be included in the agenda for the next meeting.

     

    2.  That the work programme for 2018-19 set out in appendix 1 of the report be agreed.