Agenda and minutes

Audit, Governance and Standards Committee
Wednesday 13 September 2017 6.00 pm

Venue: Ground Floor Meeting Room G01A - 160 Tooley Street, London SE1 2QH. View directions

Contact: Virginia Wynn-Jones  Email: virginia.wynn-jones@southwark.gov.uk

Items
No. Item

1.

Apologies for absence

2.

Confirmation of voting members

3.

Notification of any items of business which the chair deems urgent

    In special circumstances, an item of business may be added to an agenda within five clear days of the meeting.

    Minutes:

    The chair agreed to receive item 12, the audit findings report 2016/17 (including pension fund audit findings) and statement of accounts, as late and urgent.

     

    The chair agreed to vary the order of business to hear:

    ·  item 6, governance topic: budget overspend in November

    ·  item 14, retrospective approvals to contract decisions, after item 7

    ·  item 9, annual report on the work of the corporate risk and insurance team 2016/17, after moved item 14

    ·  item 13, annual governance statement (final), after item 11.

4.

Disclosure of interests and dispensations

5.

Minutes

6.

Governance topic: Budget overspend

7.

Governance topic: Equalities impact on the council

8.

Internal Audit Charter and Anti-Fraud Strategy

9.

Annual report on the work of the corporate risk and insurance team 2016-17

10.

Internal Audit Progress Report

11.

Internal Audit Annual Report 2016-17

12.

Audit Findings Report 2016/17 (including Pension Fund Audit Findings) and Statement of Accounts

13.

Annual Governance Statement (Final)

14.

Retrospective approvals to contract decisions

    Supporting documents:

    Minutes:

    Officers introduced the report.  Members had questions of the officers.

     

    The committee requested that they be provided with:

     

    ·  A list of all school improvement projects being carried out over the summer holidays

    ·  A development on the proposed solution and a note on any potential staffing under-resourcing.

     

    RESOLVED:

     

    1.  That the audit, governance and standards committee noted the retrospective contract decision detailed in the report.

     

    2.  That the audit, governance and standards committee noted the actions taken by the strategic director of children’s and adult services and the director of regeneration as set out in paragraph 19 of the report to ensure that the risk of future retrospective contract decisions is minimised for the future.

     

    3.  That the audit, governance and standards committee considered whether it would wish to make recommendations to help improve future decision-making.

15.

In year review of work programme

    Supporting documents:

    Minutes:

    Officers introduced the report.  Members had questions of the officers.

     

    RESOLVED:

     

    1.  That the audit, governance and standards committee considered the proposed revised work programme for 2017-18, including scheduling of governance topics for the year and made the following amendments:

     

    ·  Information Technology update - now November 2017

    ·  Human Resources update - now February 2018

     

    and requested to receive briefing notes before the next meeting on:

     

    ·  School building works (including annual maintenance and the expansion programme)

    ·  Fees and charges at South Dock Marina

    ·  Staff exit procedure guidance and support for managers

     

    with a view to considering whether to request a full report after the November 2017 meeting.

     

    2.  That the audit, governance and standards committee, subject to the requested changes, agreed the work programme set out in Appendix 1 of the reportfor 2017-18.

16.

Appointment of external auditor

    Following the council’s decision to opt in to the PSAA auditor appointment arrangements, PSAA has undertaken a procurement process. It is now consulting the council on its proposal to appoint Grant Thornton (UK) LLP to audit the accounts of the council for five years from 2018-19. The appointment will start on 1 April 2018. The consultation closes on Friday 22 September 2017 and if the council is satisfied with the proposed appointment, it needs to confirm this to PSAA. If it wishes to make representations, these need to be sent to PSAA by 22 September 2017.

     

    Officers to give a verbal update.

    Minutes:

    Officers updated the committee.  The committee noted the update.