Agenda and minutes

Cabinet
Tuesday 24 July 2018 4.00 pm

Venue: Ground Floor Meeting Room G02C - 160 Tooley Street, London SE1 2QH

Contact: Paula Thornton  Phone: 020 7525 4395 Email:  paula.thornton@southwark.gov.uk

Items
No. Item

1.

Apologies

2.

Notification of any items of Business which the Chair Deems Urgent

    In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting.

    Minutes:

    The chair gave notice of the following late item:

     

    Item 7:   Deputation requests

     

    Reasons for urgency and lateness will be specified in the relevant minute.

3.

Notice of Intention to conduct business in a closed meeting, and any representations received

4.

Disclosure of Interests and Dispensations

5.

Public Question Time (15 Minutes)

    To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. The deadline for the receipt of public questions is midnight Wednesday 18 July 2018.

    Minutes:

    Public question from Caterina Sartori

     

    I have submitted two formal complaints about the interruptions to hot water and heating supplies on the Aylesbury Estate. One of them had 200 signatories. Other than to intentionally frustrate and neglect residents why has nobody responded to these written complaints? 

     

    Response by Councillor Stephanie Cryan, cabinet member for housing management and modernisation

     

    Although a verbal response has been done to the complaint to Ms Sartori, due to an administrative error a full response was not done to the complaints and this has now been taken to stage 2 and a full response will be provided by 13 August at latest. This will include an apology for not correctly responding to the complaints at stage 1 as well as for the issues with the communal system. An immediate apology is offered for not following procedures correctly and any inconvenience involved.

     

    There have been issues on the estate, mostly with boiler and associated plant and a cost report and plan of action is being prepared to advise on the most cost effective remedy, which may include additional planned preventative maintenance and/or major repairs. Calculations are also being undertaken to see where compensation is required and details of this will be provided as part of the stage 2 complaints response.

     

    Supplemental question

     

    Ms Sartori advised that she was requested to submit her complaint via the tenants and residents association; Taplow did not currently have a tenants and residents association.

     

    Councillor Stephanie Cryan responded by apologising further and confirming that it was not necessary for her complaint to go via a tenants and residents association and that there was a set process for complaints. She invited Ms Satori to contact her if she experienced any further difficulties in respect of this matter.

     

    Public question from Victoria Briden

     

    Why did you sell a 125 year lease when the building has a shorter service life, and why am I being charged upwards of £17,000 in major works for a building that is due for demolition due to a shorter service life?

     

    Response by Councillor Stephanie Cryan, cabinet member for housing management and modernisation

     

    The Right to Buy legislation requires us to sell a property on a 125 year lease (unless our own legal interest is shorter).  The council has no option but to sell under the Right to Buy and the requirements are laid down in the Housing Act.  Once we know about a proposal to demolish, we issue demolition notices, which stays and then stops the RTB for a period of time – but this was not an option in 2003 when the lease was acquired because the intention at that time was to refurbish not demolish. The older a property, the more work may be required in order to maintain the building so the major works costs could increase as a building deteriorates over time. We carried out refurbishment works in Taplow including fire safety works in 2010-11 – the actual service charge for this was £1,667.89.  We  ...  view the full minutes text for item 5.

6.

Minutes

7.

Deputation Requests

    To consider any deputation requests. The deadline for the receipt of deputation requests is midnight Wednesday 18 July 2018.

    Supporting documents:

    Minutes:

    The report had not been circulated five clear days in advance of the meeting. The chair agreed to accept this item as urgent as the request had been received in line with the constitutional deadline for the receipt of deputation requests.

     

    RESOLVED:

     

    That the deputation be received.

     

    Aylesbury Estate residents

     

    The deputation spokesperson addressed the meeting to highlight their concerns in respect of what they felt were the displacement of local residents and the impact on their personal and mental health arising from the uncertainty. The residents demanded refurbishment rather than demolition in order to retain the diverse community.

     

    The deputation also identified practical problems (including a lack of hot water) experienced by the residents.

     

    Councillor Johnson Situ thanked the deputation and expressed a commitment to meet with local residents (with ward members also present).

8.

Borough Emergency Plan 2018-19

9.

Aylesbury Estate: First Development Site (FDS)

    To note the current position in relation to the delivery of the first development site at phase 1b/1c of the Aylesbury regeneration programme and to approve appropriation of land to planning purposes to facilitate the carrying out of the development proposals for the area.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the current position in relation to the delivery of the First Development Site at Phase 1b/1c of the Aylesbury regeneration programme be noted:

     

    ·  Demolition of the vacant buildings within the site underway and well advanced

    ·  Compulsory Purchase Order (CPO) inquiry concluded with just one statutory objector remaining and a Secretary of State decision is expected in due course

    ·  A detailed tender process for a principal contractor for the first package of development works on the FDS is now underway.

     

    2.  That the area of council-owned land hatched black on the plan at Appendix 1 of the report be confirmed as no longer required for the purposes for which it is currently held and the appropriation of the land to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972 (as amended), subject to compliance with the advertisement requirements of section 122(2A) of the Local Government Act 1972 be approved.

     

    3.  That following completion of the appropriation at recommendation 2 above, the area of council-owned land hatched black on the plan at Appendix 1 of the report be confirmed as no longer required for planning purposes and the appropriation of the land to housing purposes in accordance with section 9 of the Housing Act 1985 and section 122(1) of the Local Government Act 1972 (as amended), subject to compliance with the advertisement requirements of section 122(2A) of the Local Government Act 1972 be approved.

     

    4.  That the relevant cabinet members and ward councillors have regular meetings with Aylesbury estate residents on an ongoing basis.

10.

Aylesbury Estate: Community Facilities at Plot 18 Delivery

11.

Aylesbury Estate: Approved Premises Facility (APF) delivery

    To note the content of the update report and progress towards obtaining vacant possession of the site and the overall progress on the delivery of the project.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That it be noted that on 31 October 2017 cabinet resolved to make a compulsory purchase order under section 226 (1)(a) of the Town & Country Planning Act 1990 for all land and rights within the area of land identified within the plan at Appendix 1 of the report.

     

    2.  That the content of this update report on progress towards obtaining vacant possession of the site be noted and in particular that:

     

    ·  The council has updated its leaseholder assistance policy enabling qualifying residential leaseholders to purchase under improved shared equity or equity loan terms

    ·  The council has completed the acquisition of one leasehold property

    ·  Terms have been agreed for the acquisition of one further leasehold interest underway

    ·  Just two third party interests in the site, one leasehold and one freehold, remain to be acquired

    ·  All remaining owners have received further revised financial offers for the acquisition of their properties since the cabinet resolution to the use of compulsory purchase order (CPO) powers

    ·  While officers will continue to engage with all remaining property owners to attempt to buy back those properties by agreement, the council will now proceed to make a compulsory purchase order.

     

    3.  That the overall progress on the delivery of the project be noted:

     

    ·  A detailed tender process for a principal contractor for the construction of the new  approved premises facility (APF) has been completed and a preferred contractor has now been appointed

    ·  The main construction contract has now been entered into and practical completion of the new APF is programmed for Spring 2020.

12.

Revenue Monitoring Report and Treasury Management 2017-18 Outturn Report

13.

Outturn Capital Monitoring for 2017-18 and Capital Programme Refresh for 2018-19 to 2026-27

14.

Southwark Conversation - Additional Analyses and Dissemination

15.

Gateway 0 - Strategic Options Assessment for 2019 + Highways Services Delivery Options and Contract Procurement Strategy

16.

Proposal to Establish Specialist SEND Education Provision for Children and Young People with Learning Disabilities, aged 16-25 at Bishops House

17.

Gateway 1 - Procurement Strategy approval - Local Community Offer (VCS Hubs)

18.

Amendment to Senior Management Arrangements

    To agree the creation of a temporary post of strategic director of place and wellbeing for the period 1 September 2018 to 30 September 2020.

    Supporting documents:

    Minutes:

    Sue Plain, Southwark Unison addressed cabinet to request that before the proposals are implemented that officers consider and work through the ramifications for affected staff, in line with council’s policies and procedures. This reassurance was given.

     

    RESOLVED:

     

    1.  That the creation of a temporary post of strategic director place and wellbeing for the period 1 September 2018 to 30 September 2020 be agreed. This post incorporates the council’s statutory director of public health role.

     

    2.  That it be recommended to council assembly that the allocation of responsibility of the statutory director of public health be designated to the strategic director place and wellbeing; and that part 21, “statutory officers list”, of the council’s constitution be amended accordingly.

     

    3.  That it be noted that all chief officer posts are contractually inter-changeable; therefore placement of function and post-holders is otherwise delegated to the head of paid service in accordance with the council’s policy and procedures.

19.

Appointments to Outside Bodies 2018-19 - Board of Lewisham Southwark College Corporation

20.

Disposal of Council's Freehold Interest in former car pound, Mandela Way, SE1

Exclusion of the Press and Public

RESOLVED:

 

That the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in category 3 of paragraph 10.4 of the access to information procedure rules of the Southwark Constitution.

 

The following is a summary of the decisions taken in the closed part of the meeting.

21.

Minutes

Minutes:

The minutes of the closed section of the meeting held on 26 June 2018 were approved as a correct record and signed by the chair.

22.

Disposal of Council's Freehold Interest in former car pound, Mandela Way, SE1

Minutes:

The cabinet considered the closed information relating to this item. Please see item 20 for the decision.